Turn event interactions into booked meetings

Maximize your event ROI! Manage pre-event and on-site scheduling effortlessly.

H🧐w can I do that?

Why should I do it?

How have others done this?

Enterprise Software
  1. Create an event meeting type. Eg. "AWS re:Invent" 
  2. Set team availability for event dates
  3. Prospects can:
    • pre-book a meeting for the event 
    • scan the QR code at the booth 
  4. RevenueHero checks account status
  5. Routes to the available event team member and books the meeting
Financial Services
  1. Create "FinTech Summit" schedule
  2. Different meeting types by service
  3. Prospects book through event link
  4. RevenueHero routes based on interest
  5. Books with relevant specialist
Healthcare
  1. Set up "Dental Convention" calendar
  2. Specialized demo and consultation slots
  3. Practices book through the event portal
  4. RevenueHero matches practice type
  5. Books appropriate specialist

Implementation Templates

We understand how daunting a blank page can be, so we’ve created templates that might be relevant to your industry for inspiration.
Major Industry Conference

Event Structure:

  • Name: Industry Summit 2024
  • Duration: 3 Days
  • Location: Convention Center

Team Setup:

  • Executive Team: CXO meetings
  • Sales Team: Product demos
  • Technical Team: Deep dives
  • Solutions Team: Custom requirements

Meeting Types:

  • Executive Briefing (60min)
  • Product Demo (30min)
  • Technical Deep Dive (45min)
  • Custom Solution Review (45min)

Required Context:

  • Account Status
  • Primary Interest
  • Meeting Objective
  • Current Solutions

Routing Rules:

Rule 1:

  • Criteria: Account_Tier = 'Strategic' AND Executive_Requested = TRUE
  • Assignment: CXO + Regional_VP

Rule 2:

  • Criteria: Technical_Interest = TRUE AND Current_Customer = TRUE
  • Assignment: Solutions_Architect + Product_Manager

Rule 3:

  • Criteria: Product_Interest = 'Enterprise'
  • Assignment: Enterprise_AE + Solutions_Engineer

Rule 4:

  • Criteria: First_Time_Attendee = TRUE
  • Assignment: Product_Specialist
No Match: Lead is disqualified

Event Structure:

  • Name: Dental Innovation Summit
  • Duration: 2 Days
  • Location: Medical Center

Team Setup:

  • Practice_Consultants: By specialty
  • Technical_Specialists: By integration
  • Training_Team: By system
  • Support_Team: By region

Meeting Types:

  • Practice Assessment (45min)
  • Technical Overview (30min)
  • Implementation Planning (60min)
  • Training Preview (30min)

Required Context:

  • Account Status
  • Primary Interest
  • Meeting Objective
  • Current Solutions

Routing Rules:

Rule 1:

  • Criteria: Practice_Type = 'DSO' AND Location_Count > 5
  • Assignment: Enterprise_Consultant + Integration_Specialist

Rule 2:

  • Criteria: EMR_System = 'Legacy' AND Migration_Interest = TRUE
  • Assignment: Migration_Expert + Technical_Architect

Rule 3:

  • Criteria: Specialty = 'Orthodontics'
  • Assignment: Specialty_Consultant

Rule 4:

  • Criteria: Training_Interest = TRUE
  • Assignment: Training_Specialist
No Match: Lead is disqualified
  • Create QR codes for quick on-site booking
  • Set up different meeting types for different booth locations
  • Use event-specific qualification questions
  • Track booth location in meeting source

Want to see more use cases?

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Turn event interactions into booked meetings

Maximize your event ROI! Manage pre-event and on-site scheduling effortlessly.

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Boost conversions with personalized booking. Let prospects schedule the perfect meeting type while maintaining your routing rules.

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