How can I disqualify leads using free email providers (Gmail, Yahoo, Outlook)?

Nothing slows down your sales team like unqualified prospects booking meetings—especially when they’re using personal email addresses (Gmail, Yahoo, Outlook). More often than not, these aren’t real business opportunities. They’re students, job seekers, or research inquiries that drain AE time. Manually screening them out? That’s not scalable.

"Why are so many Gmail leads booking demos?"

"Our AEs keep getting bookings from students."

"Meeting data is a mess too many fake leads are influencing our numbers."

H🤔w can I do that?

Keep your AEs' calendars focused on real buyers by automatically filtering out leads using free email providers like Gmail, Yahoo, and Outlook. A simple toggle in your router settings ensures only business emails make it through—saving your team time and keeping your CRM clean.

Why should I d🧐 it?

Automatically filter out low-intent leads before they reach your calendar
Protect your sales team's time for genuine business opportunities
Reduce noise in your CRM from non-business inquiries
Maintain cleaner data for your marketing analytics

How have others done this?

High-growth tech companies

Challenge: Too many demo requests from students and job seekers using personal emails.

Solution: Layered qualification criteria:

Filter out free email providers
Set minimum company size requirements
Enable round-robin routing only for leads meeting both criteria

‍Outcome: Every scheduled demo now matches target account criteria

Enterprise SaaS providers

Challenges: A high volume of individual developers signing up with personal emails, making it hard to focus on enterprise buyers.

Solution: Combined free email filtering with routing rules to:

Filter out free email providers
Use redirect rules to send filtered leads to self-service product tour
Route business email leads to instant scheduling

Outcome: Sales team calendar now exclusively shows demos from corporate domains

Implementation Templates

Consider creating a separate lead nurture track for filtered leads
Add your custom list of email domains to be disqualified
Use with other qualification criteria for best results
Export and analyze filtered leads monthly to refine your strategy

Explore Our Latest Use Cases

How can I create separate booking success pages based on booking status or lead qualifications?

Not every booked meeting is the same, so why should every success page be? When a prospect books (or doesn’t book) a meeting, you want to guide them to the right next step—whether it's an onboarding page, a self-serve resource, or an alternative action for disqualified leads. With RevenueHero, you can dynamically redirect prospects to the right success page based on their booking status and lead qualifications.

How can I automatically reassign leads if a rep is on vacation or out of office?

A key rep is out on vacation—or worse, out sick last minute—and now their meetings are either being missed or manually reassigned. Meanwhile, new leads keep coming in, but no one’s available to take them. Instead of scrambling to fix things, what if your routing handled this automatically?

How can I ensure existing customers are routed to Customer Success calendars instead of Sales?

When a customer needs help on priority, they don’t always pick the right booking link—they’ll grab the first one they see, be it from your website or an old email thread. But if they're coming through your sales channels, they end up on a discovery call with an AE who's never met them before. With RevenueHero, you can instantly match them to their dedicated CSM's calendar, no matter which booking link they use.

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