Meetings are indispensable in a business setup. But isn’t it a pain to find time in a jam-packed schedule, not just for you but for a dozen others? Meeting scheduling for a group of professionals can be a cumbersome task that wastes precious time from your day—time that you could be investing in other important functions to streamline operations for your business. The endless to-and-fro of emails can feel overwhelming.
You might not notice it at first, but you’re likely spending more time scheduling a group meeting than actually having that meeting!
So, what’s the solution?
Group meeting scheduling tools, of course!
This blog will introduce you to the top 10 group meeting scheduling software you must try out for your business in 2023! Discover the unique attributes of each of these tools and choose the one best suited to your business requirements—one that keeps your calendar organized based on your availability structure and assists you in scheduling more group meetings seamlessly!
Let’s get started!
Top 10 group scheduling software for your business in 2023
Here we go.
1. RevenueHero
RevenueHero offers sales teams the ease to organize meetings instantly, qualify and route leads to the most appropriate salesperson, and help them convert leads into customers.
The lead capture forms on your website seamlessly integrate with RevenueHero, which then routes those leads, based on their score, to sales reps best suited to nurture them and put their concerns to rest.
RevenueHero provides instant real-time scheduling along with conversion analytics and intelligent account matching—thus, ensuring that every lead gets fitting attention and is accounted for at every stage of the sales funnel.
Features:
- Users can facilitate round-robin scheduling to route customers to the best sales representative.
- Users can access personalized templates and 100% customizable widgets to convert inbound interest into booked meetings.
- It integrates seamlessly with your favorite GTM stack tools like Salesforce, HubSpot, Google Calendar, Zoom, Slack, etc.
- With the Meetings dashboard, users can monitor the bookings of the entire sales team and make improvements.
- Users can employ automated meeting workflows by sending automated reminders and notifications with all relevant information at each sales funnel stage to improve meeting attendance rates.
Pricing
- Growth Plan - $99 per month (up to 200 meetings)
- Pro Plan - $199 per month (up to 500 meetings)
- Enterprise Plan - $499 per month (unlimited meetings)
2. Doodle
It is best for scheduling group meetings optimized for attendees using smartphones. Doodle, now available for iOS and Android, largely relies on the polling mechanism to crowd-source meeting dates.
First, Doodle allows you to create a MeetMe page to list your available times and customize your logo. By providing them a link through their email or pointing them to a URL, you may create a poll of your available dates and times and allow people to vote on time windows that are convenient for them. It provides more than just the yes or no binary response and enables users to rank or explain their choices.
Features:
- Users can enable group polls to set up group meetings at the most convenient time. Share booking pages and invites with meeting participants.
- Users can access shared calendars to make scheduling easier.
- Users can include video conferencing links and other important information in meeting invitations.
- Users can access detailed information to keep track of your team members' bookings.
- It integrates seamlessly with many other apps, such as Google Meet, Outlook, Zoom, Zapier, and others.
- Users can send email meeting reminders automatically.
Pricing:
- Free Plan
- Pro Plan: $6.95 per month (for one user)
- Team Plan: $44.75 per month (for five users)
3. HubSpot Meetings
It is one of the best tools for booking group meetings with team members and external stakeholders. HubSpot Meetings allows you to plan group meetings without sending out several emails. Clients can book appointments via the website or bespoke scheduling connections. This is one of the best group scheduling tools since it automatically syncs your availability across calendars, removing the need to edit meetings manually.
The application may be incorporated directly within your website and customized to fit your client and team communications branding.
Features:
- Users can distribute bespoke appointment booking links so that prospects may plan appointments.
- Customers can integrate their availability calendar into your website to allow immediate booking.
- With built-in reporting, users can keep track of essential meeting metrics.
- Users can set up round-robin scheduling to assist clients in finding the best sales representative.
- Users can increase their client database by adding planned appointments as prospects automatically.
- It integrates seamlessly with the HubSpot CRM and all its tools, Google Calendar, and Office365 Calendar.
Pricing:
Free (once you have bought access to the Marketing Hub).
4. Calendly
Calendly allows you to share meeting scheduling links and polls with prospects and customers so they can easily plan meetings. You can use the group schedule creator to pick an appropriate meeting time for all attendees without any back and forth. Calendly makes it simple to organize group meetings, webinars, training sessions, and other events.
Features:
- Users can include booking links on your website or send them to clients.
- Users can avail pre-defined templates for pre-call questions, and post-meeting communications are available.
- It allows for group booking across several team members' calendars, makes meeting reminders, and even sends automated follow-ups.
- Distribute meeting polls to attendees.
- Use routing forms to qualify prospects before booking with you and direct them to the appropriate team member.
- It seamlessly integrates with popular marketing and productivity tools like HubSpot, Zoom, and Zapier.
Pricing:
- Free Plan
- Premium Plan: $8 per user per month
- Pro Plan: $12 per user per month
5. CalendarHero
CalendarHero simplifies meeting scheduling by allowing you to establish pre-configured meeting kinds, add a video conferencing link in the invitation, and leverage shared availability features for group gatherings.
This software lets users link any calendar, including Google Calendar, Microsoft Office 365, and iCloud. You may establish a personal scheduling link and add a scheduling widget on your website with CalendarHero. Another essential feature is accessing your Google Drive, OneDrive, or Dropbox files, allowing you to communicate critical information to prospects without leaving the platform.
Features:
- Users can gather information from attendees by inserting questions in meeting invitations.
- Users can set up meeting notifications and reminders to improve meeting participation.
- Users can determine the best time for group gatherings using the tool's clever algorithm.
- Users may gain insights into meetings with daily briefings, attendee information, and reports.
- Users can integrate CalendarHero with Stripe to accept appointment fees.
- It integrates seamlessly with the scheduling widget into your website, along with Zoom, Google Meet, Webex, and other similar services. It also has integrations with Gmail, Outlook, and Slack available.
Pricing:
- Free Plan
- Professional Plan: $8 per month
- Team Plan: $12 per user per month
6. Bookeo
Bookeo allows for real-time group scheduling, which can help you build your business. The application allows you to design booking pages that match your branding and distribute them to all meeting attendees so they can arrange appointments at the most convenient time.
Bookeo also allows you to set recurring bookings. If you and your client want to talk every week, this is the app for you. It also allows you to include an easy-to-use appointment planner on your website, with support for numerous sales representatives and staff members.
Features:
- Users can create personalized booking pages with customizable templates and distribute them to meeting attendees.
- Users can embed booking widgets on your website or email the link to your customers.
- Users can set up recurring appointments with a single click.
- Users can maintain automatic synchronization of their appointments with their own calendars.
- With thorough reporting and analytics, users may examine meeting booking bata.
- Users can accept online payments for appointments.
- It seamlessly integrates with iCloud, Google Calendar, Office365, Outlook, HubSpot, and Gmail.
Pricing:
- Solo plan: $14.95 per month
- Small Plan: $29.95 per month (for 3 users)
- Standard Plan: $39.95 per month (for 20 users)
- Large Plan: $79.95 per month (for 40 users)
7. FreeBusy
FreeBusy is one of the most widely used group meeting scheduling tools for B2B organizations because it interfaces with many different services. It works with Outlook email as a Chrome extension or plugin.
You will be given a unique URL to house your calendar when you join. You may share that link with others who want to schedule with you, and they can sign up on your website—or you can invite them to a meeting you've set up and provide one of your open slots.
Features:
- It supports calendars like Outlook, Office365, Microsoft Exchange, Oracle, Salesforce, Facebook, Google, iCloud, IBM Verse, Yahoo, etc.
- It integrates seamlessly with well-known tools like Google Workspace, Zoom, and Zapier.
- Individual team members might have their own booking page or form.
- Users can send prospects a personalized round-robin scheduling link.
- Users can set calendar availability on the scheduling page.
- Strict security requirements for both hosts and participants.
- Users can create distinct groups within the company and multiple availability pages with details for each group. This is why it is ideal for enterprises with several client-facing teams.
Pricing:
- Free plan
- Professional Plan: $4 per user per month
- Business Plan: $12 per user per month
- Enterprise Plan: $20 per user per month
8. MeetFox
MeetFox enables you to customize booking experiences by creating unique booking pages that streamline the scheduling process.
When you create an account, you grant access to all relevant information, including your calendar, contacts, email, and more. It supports multi-party reservations and allows you to host video conferences in “web meeting rooms” easily. You may also use MeetFox to distribute invoices and receive payments. The tool automates meeting scheduling, saving you your important time.
Features:
- Users can make personalized booking pages without any code.
- Users can send meeting reminders automatically via text or email.
- Users can incorporate scheduling links into their websites.
- Users can set their working hours and show clients their availability in real-time, automatically synchronized based on time zones.
- Users can send out invoices immediately after meetings.
- Meeting timings are synchronized automatically based on time zones.
- It integrates seamlessly with various tools like Stripe, HubSpot, Gmail, Trello, Slack, Monday.com, and others.
Pricing:
- Free Plan
- Pro Plan: $10 per month
- Premium Plan: $35 per user per month
9. Boomerang
Boomerang provides one-click meeting scheduling, eliminating the need for back-and-forth emails to set up group meetings.
It is accessible for Gmail and Outlook, allowing you to plan meetings without leaving your inboxes. You can use the tool to recommend meeting times to clients and automatically update their preferred times in your calendar. Boomerang is a browser plugin that works with Firefox or Chrome, and it connects to your Gmail and Outlook accounts once installed.
Features:
- Users can display their availability schedules in emails using an embedded “Live Calendar” feature that ensures that calendars are always automatically updated.
- Users can customize meeting invitations for their prospects and clients and send reminder emails.
- Users can schedule meetings on the go using the iOS application.
- Users can schedule tentative meetings in particular time windows on their calendars.
- Users can create calendar events using information from emails.
- It integrates seamlessly with tools like Zoom and Google Meet for video conferencing and popular calendar apps like Gmail and Outlook.
Pricing:
Depending on email providers, Boomerang has two different sets of pricing plans, outlined as follows:
For Gmail:
- Free Plan
- Personal Plan: $4.99 per month
- Pro Plan: $14.99 per month
- Premium Plan: $49.99 per month (Premium)
For Outlook:
- Free Plan
- Personal Plan: $4.99 per month
- Pro Plan: $14.99 per month
- Custom Plan (for Teams and Enterprises)
10. Cogsworth
Cogsworth focuses on providing an enhanced customer experience, allowing for customization based on location, availability, and services offered.
To arrange appointments with Cogsworth, you must input information relevant to their form fields into their system. Here’s what you must answer:
- What kind of meeting do you want (and how long)?
- Who do you wish to meet?
- The time zone, date, and hour of the meeting
- Your name
- Your email address
- Your phone number
You may program appointment buffers and time zones into your calendar, send out notifications for meeting reminders, translate content, and ensure that your calendar is embedded in your website.
Features:
- Users can utilize intake forms during bookings to capture vital lead information.
- Translate booking pages to meet your requirements.
- Users can stay updated at all times with two-way calendar synchronization.
- To save time and effort, users can set up recurring appointments and send custom reminders to reduce no-shows.
- It integrates seamlessly with tools like Google Meet, Zoom, PayPal, Stripe, and widely used calendar apps like Google Calendar and Offiice365.
- Users can remotely schedule meetings using the Android and iOS apps.
- Users can even gather post-meeting feedback to optimize time and effort for future interactions.
Pricing:
Pricing for this software is available upon request from the company.
Schedule more meetings without any hassles with the best group scheduling tools!
If your business requires more than the occasional group meeting, you must consider investing in 10 group scheduling software. Implementing one can help you increase your business productivity and land more appointments, which (let’s face it) is the ultimate business goal.
Group scheduling solutions can help you free up time for more important duties by removing repetitive tasks from your plate (like the exchange of countless emails before you finally find suitable circumstances for everyone to attend!).
Group scheduling tools can be an effective solution that streamlines your scheduling workflow and helps you generate more significant revenue. You can choose one based on privacy, transparency, efficiency, or other criteria that help fulfill your scheduling requirements.
We provide the best features as part of the meeting booking software at RevenueHero to ensure that your meetings are always appropriately arranged and on time, whether it involves two people or two dozen!
Our simple software allows you to book, manage, and attend meetings worldwide! Check out RevenueHero today to start booking group meetings quickly and seamlessly to save time and resources that would be better focused on growing your business.
To learn more about RevenueHero, schedule a demo right now!
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