Best Meeting Scheduling Software for Sales Teams in 2025

Scheduling sales meetings shouldn’t feel like pulling teeth. In 2025, businesses have an array of advanced meeting scheduling software to eliminate the email tag and accelerate pipeline generation. The best meeting scheduling software makes it seamless for prospects to book time with your sales team – often instantly – while ensuring the meeting goes to the right rep and the lead is properly qualified and prepared.

But with so many options on the market, how do you choose? In this updated 2025 edition, we’ll cover the top 10 meeting scheduler tools that cater to modern sales teams.

We’ll focus on features that matter for revenue growth: round-robin routing (fairly distributing meetings among reps), CRM integration (logging meetings and syncing data in systems like Salesforce or HubSpot), lead qualification (screening or prioritizing high-quality leads), and other automation that speeds up your speed-to-lead. (After all, a famous Harvard Business Review study found responding to leads within 5 minutes makes you 100× more likely to connect and convert a lead than waiting even an hour.

Each tool on our list includes an overview of its standout features, pricing (where available), and how it compares in the sales scheduling space. We’ll also highlight what sets RevenueHero apart – from instant scheduling on web forms to automated routing – and why many high-growth teams are choosing it for inbound sales. (Spoiler: RevenueHero boasts a *4.7 out of 5 rating on G2, beating out older incumbents like Chili Piper (Chilipiper Alternative for instant booker | RevenueHero), and users report it’s “fundamentally a better product” for sales pipeline conversion.)

Let’s dive in.

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What Is Meeting Scheduling Software?

Meeting scheduling software (or appointment scheduling apps) are tools that automate the process of booking meetings and calls. Instead of the traditional back-and-forth emails or calls to find a time, these tools provide a shareable booking link or embedded calendar where prospects or colleagues can directly pick an available time slot. The software updates everyone’s calendars automatically and can handle time zone conversions, reminders, rescheduling, and more.

For sales teams, a meeting scheduler is often connected to lead capture forms or email campaigns – so when a prospect expresses interest (like filling a demo request form), they can immediately book a meeting with a rep without delay. Advanced scheduling tools will also allow conditional workflows – for example, only allowing qualified leads to schedule or routing the meeting request to a specific rep based on criteria.

In short, meeting schedulers save time and boost productivity by cutting out manual coordination. They ensure meetings happen faster and with less effort. When implemented well, they also improve the buying experience; prospects can self-serve to schedule a call at their convenience, which gives them a sense of control and often increases the likelihood they’ll follow through with the meeting.

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Key Features to Look For (Especially for Sales Teams)

Not all scheduling tools are created equal, and sales teams have specific needs. Here are some crucial features and capabilities to consider when evaluating meeting scheduling software for sales and pipeline generation:

• Instant Booking & Notifications: The tool should let prospects instantly book a meeting in just a click or two, and send confirmations to all parties. The faster a meeting is booked after a prospect shows interest, the better (remember that 5-minute rule!). Immediate email or Slack notifications to your reps are a plus, so they can see when a new meeting is scheduled.
  
  
• Round-Robin and Advanced Routing: For teams with multiple reps, the scheduler should support round-robin assignment (distributing meetings evenly) and advanced routing rules. This ensures leads get connected to the right salesperson quickly. For example, you may want enterprise leads to go to a senior rep, or route a prospect to their existing account owner. The best tools allow logic based on CRM data (owner, territory, deal size, etc.) so that every meeting is with the appropriate rep without manual intervention.
  
  
• CRM and Calendar Integration: Integration with your calendars (Google, Outlook, etc.) is a given, but integration with your CRM (like Salesforce, HubSpot, Zoho) is hugely beneficial for sales. This way, new meetings and prospect details automatically log into the CRM, updating lead/contact records and ensuring your reports reflect those activities. It also enables triggers – for instance, moving a lead to a “Meeting Scheduled” stage. A great scheduler eliminates double data entry and keeps your sales stack in sync.
  
  
• Lead Qualification: Inbound sales teams often worry about unqualified bookings cluttering the calendar. Some scheduling tools allow you to set up qualification criteria to determine whether your prospects get to book a meeting.
  
  For example, you might ask for company size or require a business email, and automatically disqualify or redirect those that don’t meet your criteria (perhaps sending them to a different page or a group webinar instead of a one-on-one).
  
  Look for features like instant qualification or conditional workflows to provide the best experience to your prospects. This ensures that your AEs spend time only on high-potential prospects. (Advanced scheduling platforms excel here by blending data enrichment and form responses to decide who can schedule in real-time.)
  
  
• Customizable Booking Experience: Branding and customization may matter for a polished prospect experience. This includes having a customizable booking page or widget (your logo, colors, intro text) and flexible scheduling options (buffer times, limits on how far out someone can book, setting meeting durations, etc.). A tailored experience can make scheduling feel like a seamless extension of your website or email, rather than a generic third-party page.
  
  
• Team Collaboration Features: If your sales process involves multiple team members (e.g., an SDR and AE handoff, or a sales engineer joining demos), look for features like scheduling on behalf of others, multi-person scheduling, or round-robin with multiple hosts. Some tools let you do collective scheduling (finding times everyone is free) or coordinate handoffs (an SDR books a meeting for an AE). These are helpful for maintaining momentum through the sales funnel.
  
  
• Payments, Workflows & Other Integrations: Depending on your use case, you might want automated workflows (e.g., trigger a Slack message or add to a spreadsheet for each booking via Zapier or native integrations), or integration with marketing tools.
  
  Whatever they might be, note them down before your evaluation and ensure the scheduler fits into your broader workflow. For instance, if you use Zoom or Microsoft Teams for calls, the scheduler should auto-create those meeting links. Most top schedulers do integrate with video conferencing, email marketing, and more.
  

Keeping these features in mind, let’s explore the top scheduling software for 2025, and see how they stack up.

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The 10 Best Meeting Scheduling Software Tools in 2025

After extensive research and real-world testing, we’ve curated a list of 10 meeting schedulers that are leading the pack in 2025. These tools cater to a range of needs – from startups looking for a simple scheduling link, to large B2B teams needing complex routing and CRM workflows. Let’s dive into each:

1. RevenueHero

RevenueHero is a purpose-built inbound meeting scheduling and lead conversion platform that has quickly become a top choice for B2B revenue teams. It combines instant scheduling with intelligent lead qualification and routing, making it ideal for maximizing speed-to-lead and ensuring no valuable prospect slips through the cracks. Sales and marketing teams use

RevenueHero to let prospects book meetings directly from web forms, email sequences, in-app, at events, from your CRM, and anywhere in the browser and the system automatically evaluates the lead and assigns the meeting to the right rep in real time.

With RevenueHero, when someone requests a demo on your site, they can immediately see the calendar availability of a suitable rep (or reps) and book a time – no waiting for an SDR follow-up.

Under the hood, RevenueHero’s qualify that lead (e.g., checking if their email is business domain, if company size meets your ICP,etc.) and deciding whom to route it to (using round-robin, ownership mapping, AE-SE availability, territories and more).

It essentially acts as a 24/7 virtual SDR, screening and scheduling meetings instantly. This drastically improves conversion rates from inbound lead to scheduled meeting. In fact, many users report doubling their form-to-meeting conversion rates after implementing RevenueHero’s automation. One G2 reviewer noted that within the first month of using RevenueHero, it “paid off by helping us land a new customer” and continues to consistently book qualified meetings without manual back-and-forth.

Notable Features:

• Instant Scheduling on Web Forms: Embed calendars or “Book Meeting” widgets in your lead forms. The moment a prospect submits the form, they can schedule a meeting if qualified. This eliminates delays – prospects can self-book even outside your business hours. It integrates with all your forms (Marketo, Pardot, HubSpot forms, custom forms, Webflow forms etc)
  
  
• Lead Qualification & Scoring: RevenueHero can auto-qualify leads using criteria you set,based on values from your form, enrichment provider and CRM data. It enriches data from the form (or uses email/domain lookup, IP geolocation, etc.) to decide if the lead is high-quality.
  
  For example, you could auto-block free email domains or require a certain company size. Unqualified leads can be diverted to a friendly “we’ll be in touch” message or an automated email nurture instead of booking a sales rep’s time.
  
  
• Smart Routing & Round-Robin: Sophisticated routing rules ensure meetings go to the right salesperson every time. You can route by territory, account ownership (it can check your CRM to see if this prospect is already owned by someone and assign accordingly  ), product interest, or simply round-robin among a team.
  
  You can even set up a collective round-robin (to route meetings based on common availability of members from two different teams) and handle out-of-office logic – e.g., if the assigned rep is on PTO, skip them automatically .
  
  
• Magic Links for Outbound: Beyond inbound form scheduling, RevenueHero offers “Magic Links” – one-click personalized booking links that SDRs/AEs can send via email or chat. When the recipient clicks, it automatically routes and books them with the correct rep. This is great for email campaigns where you want to offer a quick booking option that still respects your routing rules and existing ownership in your CRM.
  
  
• Meeting Handoff (Relays): If your sales process involves an SDR-to-AE handoff (or any multi-stage handoff), RevenueHero streamlines that. An SDR can book a meeting for an AE in two clicks using predefined handoff workflows. All context is carried over, and both people’s calendars are coordinated seamlessly.
  
  
• Analytics and Funnel Reporting: You get granular reports on your scheduling funnel – see how many form submissions turn into meetings, how fast leads are booking, distribution of meetings among reps, etc. These conversion analytics help identify bottlenecks (for example, if certain form fields cause drop-off or if a particular rep has lower booking rates).
  
  
• Integrations: RevenueHero natively integrates with major CRMs like Salesforce, HubSpot, Zoho CRM, calendars (Google and Outlook), video conferencing (Zoom, Google Meet, Microsoft Teams), and collaboration tools like Slack and Intercom. The Slack integration is particularly useful – you can get instant alerts in a Slack channel when a VIP prospect books or when a new lead qualifies, including form details, so the team can prepare. 
• Customization & Branding: The booking widgets and pages are fully customizable (no-code). You can match them to your brand’s style guide – your own colors, logos, and even custom messages or redirects. This ensures the prospect’s experience feels consistent from your website to the scheduling interface.
  
  
• Security & Reliability: In 2024, RevenueHero achieved SOC 2 Type II compliance, reflecting strong data security practices. The platform is built to handle high volume without double-bookings or glitches (which is critical when you’re relying on it for valuable inbound leads).
  
  

Pricing: (RevenueHero offers distinct plans for inbound and outbound use cases, with transparent pricing)

• Inbound Essentials: $25 per user/month, plus $79/month platform fee. Includes core inbound scheduling features: embed calendars on web forms, real-time qualification with data enrichment, custom lead routing rules (round-robin, ownership, etc.), and native CRM integrations (Salesforce, HubSpot, etc.). Designed to cover everything a growing team needs for inbound demo booking.
  
  
• Inbound Enterprise: $35 per user/month, plus $79/month platform fee. Adds more advanced capabilities on top of Essentials – like fuzzy matching (intelligently matching leads to accounts even if data isn’t an exact match), custom object routing or more complex rule criteria, collective/weighted round-robin, advanced scheduling windows, complete white-labeling of the interface, and SSO (Okta) for large org security. This is aimed at larger teams or those with more sophisticated routing policies.
  
  
• Outbound Essential: $20 per user/month, no platform fee. This plan is tailored for outbound sales use. It includes the Magic Links feature, SDR-to-AE handoff workflows, personal booking links for reps, and other outreach-oriented scheduling tools. Essentially, if you only need scheduling for outbound, this plan gives a cost-effective option without the fixed monthly platform fee.
  

All plans come with unlimited bookings and form submissions (RevenueHero doesn’t charge per lead or meeting, which is a notable difference from some competitors). There’s also no requirement to buy a minimum number of seats or separate “admin” licenses – you can start with just one user if needed. This pricing transparency is a plus for budgeting, as there are no surprise fees for volume. (For context, Chili Piper’s comparable solution often adds a platform fee that scales with lead volume, which can get expensive fast. See What Chili Piper’s pricing will eventually cost you.)

Why RevenueHero: If your goal is to maximize the efficiency of inbound lead conversion – getting more qualified demos on your calendar faster – RevenueHero is built for that. It effectively shortens your sales cycle by cutting out the delay between interest and meeting. Companies using RevenueHero often report immediate improvements, like higher booking rates and show rates from their website leads. “Easy booking of demos from the website. We’ve seen a higher # of bookings and a higher attendance rate since using RevenueHero,” notes one customer.. Another customer testimonial mentions cutting their lead response time in half and calling it a “no-brainer decision to use RevenueHero over the competition”.

On G2, RevenueHero scores extremely high in customer satisfaction, particularly for ease of use and quality of support (users gave it a 9.9/10 in support vs. Chili Piper’s 9.4 (Compare Chili Piper vs. RevenueHero | G2)). As of 2025, it has a 4.7-star rating on G2 (above most rivals), reflecting the strong results and experience it delivers. RevenueHero is relatively newer on the scene, but its laser focus on meeting scheduling automation for revenue teams makes it a standout leader for this category.

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2. Calendly

Calendly is practically synonymous with meeting scheduling – it’s one of the most popular scheduling apps globally, known for its simplicity and widespread adoption. Calendly provides users with a personal scheduling link (e.g., calendly.com/YourName) that you can share via email or embed on a website. Invitees click the link, see your availability, and pick a time to meet. Calendly takes care of adding it to everyone’s calendars and sending confirmation emails. It’s beloved by millions of users for eliminating the back-and-forth of finding meeting times.

For individual professionals and small teams, Calendly’s ease of use is a huge draw. Over the years, Calendly has also added more team-oriented features and integrations, making it viable for larger organizations and sales teams as well. While it wasn’t originally designed specifically for inbound sales routing, its newer features (like round-robin events and routing forms) have extended its capabilities in that direction.

Notable Features:

• Easy Scheduling Links: Calendly lets you create multiple “event types” (meeting templates) – e.g., 15-minute intro call, 30-minute demo, etc. Each event type has its own settings and link. You simply send the link to anyone who needs to book you, and Calendly handles the rest. You can also embed Calendly on webpages or in email footers (“Schedule a meeting with me”).
  
  
• Calendar Integrations & Availability Rules: It syncs with Google Calendar, Office 365/Outlook, iCloud, and more to automatically check your real-time availability. You can set detailed availability rules (working hours, lunch breaks, buffer times between meetings, maximum meetings per day, minimum scheduling notice, etc.) so that it only offers slots that work for you. Calendly will prevent double-booking and can work across multiple calendars you connect.
  
  
• Team Scheduling & Round-Robin: Calendly’s Teams feature allows multiple team members to be part of a scheduling pool. You can set up round-robin scheduling – e.g., a general demo request link that distributes meetings among a team of reps. You can also do collective scheduling (where a meeting is scheduled only at a time when all selected team members are free, useful for panel interviews or multi-person sales calls). This makes Calendly useful for assigning inbound meetings or coordinating group meetings.
  
  
• Routing Forms (Lead Qualification): Introduced in recent updates, Calendly has a Routing Forms feature (available on higher-tier plans) that can ask questions before booking. For example, you could ask “How many employees does your company have?” and based on the answer, either allow the scheduling or perhaps route them to a different booking page or message. While not as robust as dedicated sales schedulers, this is a nod towards lead qualification. It can, for instance, route high-value leads to a special calendar or require lower-priority leads to submit a contact form instead of booking directly. This helps qualify and route leads to the appropriate event type or team (Pricing | Calendly).
  
  
• Website Embed and Integration: Calendly can embed inline on your website or pop up as a scheduling widget. Many companies embed a Calendly widget on their “Contact Us” or “Request a Demo” pages to let visitors book meetings on the spot. It also integrates with marketing and sales tools: for example, native integration to Salesforce (on the Teams plan) to push scheduled meetings into Salesforce records, HubSpot integration, Stripe/PayPal for paid appointments, Zoom and Teams for automatic video conference links, and Zapier/webhooks for just about anything else.
  
  
• Automated Reminders & Follow-ups: You can configure Calendly to send email reminders to invitees before the meeting (to reduce no-shows) and follow-up emails after. It also supports sending thank-you or follow-up notes, or even SMS reminders through integrations. This kind of basic workflow helps improve meeting attendance and is fairly easy to set up in Calendly’s interface.
  
  
• Group Events and Webinars: Aside from one-on-one meetings, Calendly supports group events – e.g., hosting a webinar or a training session that multiple people can sign up for via one link (up to a set capacity). This is useful if sales wants to offer a weekly “office hours” or a product tour that many prospects can join, for instance.
  
  
• User Experience: Calendly’s UI is very clean and straightforward for invitees. They select a date, then a time, and confirm. The whole experience is mobile-friendly as well. This simplicity has been a big reason for Calendly’s popularity – it doesn’t confuse people; even non-techy clients find it easy to book.
  

Pricing: Calendly offers a range from a robust free version to enterprise plans:

• Free: Calendly’s free plan is for individuals – it allows one active event type at a time, and basic integrations (Google/Office calendar sync, etc.). It’s quite functional for a single user with simple needs.
  
  
• Essentials (Basic) Plan: Starting around $10/user per month (when billed annually). This plan removes the one-event limit and gives you unlimited event types, integration with Zoom/Teams, customization options, etc. Good for a power user or small business.
  
  
• Professional & Teams Plans: The Teams plan is about $16/user per month (annual billing) and is geared for organizations. It includes Salesforce integration, HubSpot integration, round-robin events, routing forms (lead qualification), analytics, and admin controls. Essentially, all the advanced features needed for sales teams (aside from SSO/security) are in this tier. Calendly highlights this as the recommended plan for growing businesses.
  
  
• Enterprise: Enterprise plans start at $15,000 per year (which roughly equates to a certain number of seats at the Teams level plus enterprise support). Enterprise adds SSO/SAML for single sign-on, SCIM user provisioning, advanced security and compliance (domain control, audit logs), and a dedicated account manager. Enterprises also can get the “routing with Salesforce lookup” feature – meaning Calendly can check Salesforce for an owner or account assignment to route meetings (useful if you want to book with the account owner in SFDC). Large companies with many users would consider this, especially if they need tight security.
  

Calendly’s pricing is per seat (each person who has a calendar connected counts as a user). Notably, they do not charge a separate platform fee or per-booking fee – it’s flat per user. This makes it pretty straightforward to calculate. The Teams plan unlocks most features needed for sales use cases.

Why Calendly: Calendly remains a top choice if you want a tried-and-true, user-friendly scheduling tool that can be up and running in minutes. It’s great for both external and internal scheduling. For sales orgs, Calendly is often the baseline solution – reps might already be using their own Calendly links to schedule meetings with prospects. It’s easy to adopt because many people are already familiar with it. Calendly has also achieved near-ubiquitous compatibility: whatever your tech stack, Calendly likely integrates or at least can work via Zapier.

However, while Calendly has added team features, remember that it’s a more generalist tool. It excels at simplifying scheduling but has limited built-in intelligence for lead qualification or complex routing compared to specialized sales scheduling software. For example, Calendly’s routing form can do basic field-based routing, but it won’t, say, enrich a lead’s data from a third-party source or do territory management out of the box. If you need a lot of custom logic (beyond what Calendly’s rules allow) or want to fully automate the inbound scheduling flow without any manual triage, you might complement Calendly with other tools or choose a platform like RevenueHero or Chili Piper instead.

That said, for many small-to-medium teams, Calendly provides the perfect balance of simplicity and functionality. It covers all the core needs: shareable scheduling links, calendar sync, basic round-robin for fairness, and decent integration to CRMs and video apps. And importantly, people trust Calendly – prospects are used to seeing Calendly links, so there’s little friction or confusion when they encounter one.

(Internal Resource: We’ve also compiled a detailed comparison in our “Calendly vs RevenueHero” article, which breaks down the differences if you’re evaluating both options.)

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3. Chili Piper (and ChiliCal)

Chili Piper is a popular meeting scheduling and lead routing solution specifically tailored for B2B revenue teams – in many ways, it’s been the go-to incumbent for sophisticated inbound scheduling prior to newer entrants. Chili Piper is known for its ability to instantly qualify and route leads from web forms (through its flagship product, Form Concierge) and to automatically schedule meetings as soon as a prospect raises their hand. It’s more than just a scheduling link; it’s a suite of tools to manage inbound lead workflow. Because of this, Chili Piper is often compared with RevenueHero as both focus on optimizing that crucial moment when a lead converts on your site.

In 2025, Chili Piper’s product lineup includes modules like Instant Booker, Form Concierge, Handoff, Distro, and recently ChiliCal (their answer to pure scheduling link tools). This modular approach lets companies pick which pieces they need, but it also means understanding a somewhat complex pricing structure.

Notable Features:

• Instant Booker: A tool (often used via a Chrome extension) that lets sales reps schedule meetings or propose times directly from their email, CRM, or sales engagement tool.
  
  
• Form Concierge: This is Chili Piper’s signature inbound scheduling solution. When someone fills out your website form (e.g., “Request a Demo”), instead of showing a generic thank-you page, Chili Piper Form Concierge pops up the calendar of a rep.
  
  It integrates with your forms to qualify, route, and let the lead schedule immediately. You can set rules – e.g., only show the calendar if the lead’s email is corporate, or if employee count > X. If the lead doesn’t meet criteria, you might show a fallback message or offer an alternative (like “we’ll reach out later”).
  
  If they do qualify, they get a calendar to book on the spot. This feature is a direct parallel to what RevenueHero and others do: maximizing speed-to-lead on inbound. Chili Piper reports that this instant scheduling can massively boost conversion rates, as the hottest leads get locked in for a meeting right away.
  
  
• Handoff: This feature focuses on routing leads and meetings between roles – typically SDR to AE handoff or situations like that. For example, after an SDR has a discovery call, the next meeting with an Account Executive can be scheduled seamlessly. Handoff ensures the transition is smooth, automating the routing and scheduling for the next step in the funnel (whether it’s to an AE, a solutions consultant, etc.). It’s useful for managing multi-step sales processes and ensuring no lag in booking the next meeting.
  
  
• Distro: This is an automated lead distribution (assignment) tool. Distro can auto-assign inbound leads in your CRM to the correct owner based on rules (like round-robin, territories, account owner, etc.), and works even if a meeting isn’t booked yet. Essentially, if a lead comes in, Distro puts it in the right rep’s queue and can notify them. It’s part of the holistic Chili Piper approach to leads: even if a prospect didn’t schedule, you want to route it to the right person to follow up. Distro also has SLA management – e.g., if a lead hasn’t been contacted in X minutes, send an alert or reassign it. This helps teams respond quickly.
  
  
• ChiliCal (Smart Scheduling Links): In response to the likes of Calendly and SavvyCal, Chili Piper introduced ChiliCal – a scheduling link product that anyone (not just inbound leads) can use to book meetings with you. Think of it as Chili Piper’s version of Calendly, aimed at individual reps who want a shareable link for scheduling. The twist is that it’s built “for revenue reps” with some AI and smart features – they mention an AI-powered meeting “Co-Pilot” that helps book meetings faster. ChiliCal links allow round-robin or group scheduling too. If you don’t need the full Form Concierge, a team might just use ChiliCal for simpler scheduling needs. Notably, ChiliCal can work inside Gmail or Outlook via an extension, making it easy to insert available times (similar to Instant Booker).
  
  
• Integration with Sales Tech: Chili Piper integrates deeply with Salesforce with a relatively lighter integration with HubSpot (for CRM data and updating records), with calendars (Google/Microsoft), and with sales engagement tools like Salesloft and Outreach (so you can schedule from those interfaces).
  
  
• Automated Reminders & Rescheduling: Like others, Chili Piper can send automatic reminders and allows easy rescheduling through its links.
  
  
• Analytics: Chili Piper provides analytics on things like conversion rates of forms to meetings, distribution of meetings, and other pipeline metrics. This can help you fine-tune your routing rules or see the impact on speed-to-lead.
  

Chili Piper’s feature set is quite comprehensive – it basically covers the entire journey from lead capture to meeting, and even beyond (for example, scheduling a kickoff call post-sale). It has been a trusted solution for many SaaS companies that heavily invest in inbound marketing and need to optimize their demo scheduling.

Pricing: Chili Piper’s pricing can be a bit complex as they have multiple products that can be purchased à la carte or bundled. Based on the latest info and other sources:

• ChiliCal (Scheduling Links): Starting at $15/user/month (billed annually) for the basic ChiliCal Teams package (Pricing - Chili Piper). This is their most affordable offering and gives you the core scheduling link capabilities (one-click booking, basic routing to your calendar, etc.), but does not include inbound lead form routing or advanced distribution. Essentially, it’s for simple scheduling needs – similar to a Calendly Pro-level feature set – intended to compete on that front.
  
  
• Instant Booker: Around $15/user/month (annual) as well, and in fact if you have ChiliCal, Instant Booker features are overlapping. It might be that ChiliCal and Instant Booker are effectively combined now.
  
  
• Handoff: ~$25/user/month (annual). This adds the advanced routing and round-robin rules for handing off meetings, including connecting to CRM owner data and custom rules.
  
  
• Form Concierge: ~$30/user/month (annual). This is the key inbound form scheduling piece, with real-time qualification and routing. It includes everything in Instant Booker plus the form trigger, qualification rules, and on-page calendar embed for leads (Chili Piper Pricing: Detailed Analysis + Alternative [2024]).
  
  
• Distro: ~$30/user/month (annual). This covers lead assignment, SLAs, etc., mostly working in the CRM to assign leads and send notifications (Chili Piper Pricing: Detailed Analysis + Alternative [2024]).
  

Chili Piper usually requires a minimum number of seats depending on the product (e.g., at least 3 users for some packages, 10 for others). Also, platform fees apply for Form Concierge and maybe Handoff – they charge based on lead volume.

For instance, a platform fee might be $150/month for up to 100 form submissions, $400 for up to 1000, etc. This means if your inbound volume is high, you pay more on top of the per-user cost. This can catch some teams off guard – effectively you’re paying not just per rep but also per lead volume. There may also be an “admin fee” for additional admin users.

All in all, a full Chili Piper deployment for inbound (Form Concierge + Handoff + Distro) can end up being a significant investment – often thousands per year, which companies justify by the increase in conversions (or seek alternatives if cost becomes too high). For smaller teams who just want scheduling links, ChiliCal at $15/user is competitive, but you forgo the powerful form routing in that case.

Why Chili Piper: Chilipiper has a strong brand and track record being early in the space. With multiple offerings in the space, they have different point solutions that can be put together to solve different problems in the scheduling space.

However, Chili Piper’s flexibility can come with complexity. Some users find it has a steep learning curve to implement all the rules and that it requires admin upkeep. Implementation can take weeks and sometimes requires technical help (the interface for complex rules might not be entirely non-technical). The company has recognized some users’ need for simpler solutions, hence launching ChiliCal for those who just want an easy link.

In terms of sales team adoption, Chili Piper tends to be chosen by organizations that are already experiencing pain with either Calendly not being fast enough for inbound, or with manually assigning leads. It’s a direct competitor to RevenueHero. In fact, many G2 reviewers compare the two: RevenueHero often gets praise for being easier to set up and more cost-effective (with one mentioning they “switched from Chili Piper, saved a ton, and it just works” (AWS Marketplace: RevenueHero Reviews - Amazon.com).

On G2, Chili Piper has around a 4.6/5 star rating (very good, but slightly behind RevenueHero’s 4.7 ).

If you’re evaluating Chili Piper vs others, consider your team’s capacity to manage the tool and your volume of leads.

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4. HubSpot Meetings (HubSpot Scheduling Tool)

HubSpot Meetings is the built-in meeting scheduler that comes with HubSpot’s CRM platform. If your company already uses HubSpot (whether the free CRM or any paid HubSpot Sales/Marketing hub), you have access to this scheduling tool. It allows you to create personal scheduling links or team links, much like Calendly, but tightly integrated with your HubSpot CRM and marketing software. For businesses in the HubSpot ecosystem, this can be a convenient and cost-effective option, since it doesn’t require paying for an additional standalone scheduler.

HubSpot Meetings is part of HubSpot Sales Hub (even the free tier), and its strength lies in connecting calendar scheduling directly with your CRM contacts, lead capture forms, and sales automation.

Notable Features:

• Personal & Team Scheduling Links: HubSpot lets each user set up a personal meeting link (e.g., “[YourName].hubspotmeeting.com/meetings/YourName”) where prospects can book time. You can also create team links for round-robin assignments or group meetings. For example, you might have a generic sales team scheduling page that rotates who gets the meeting. This is useful for an inbound sales queue.
  
  
• Calendar Sync: It connects with Google Calendar or Office 365, blocking off times that are busy. You can set your availability inside HubSpot (e.g., only offer slots 9-5 on weekdays, no Fridays if you prefer, etc.) and the tool will respect those rules as well as existing meetings on your calendar.
  
  
• Embedded Scheduler & Forms Integration: You can embed HubSpot’s meeting scheduler on your website pages or emails. One handy aspect is you can combine it with HubSpot Forms – for instance, a visitor fills out a HubSpot Form, and the thank-you page can include the Meetings widget for them to pick a time. It’s a simpler version of what Chili Piper/Form Concierge does (not as instantaneous or rule-based, but accomplishes similar outcome). Since both the form and the meetings tool are HubSpot, the integration is seamless – lead info carries over.
  
  
• CRM Integration (Native): Because it’s HubSpot’s own tool, every meeting booked will automatically create a contact (if new) in HubSpot and log the meeting on their timeline. It can also set properties like “Last Meeting Booked” or even trigger workflows. For example, you can have a HubSpot workflow that says: when a meeting is scheduled (meeting outcome = Scheduled on contact record), then assign that contact to an owner or move its lifecycle stage. This means you can automate follow-ups or internal notifications easily with HubSpot’s automation engine.
  
  
• Custom Questions & Fields: When someone books via HubSpot Meetings, you can ask them to fill in certain fields (like phone number, company name, etc. – any custom field in your CRM). This ensures you capture the necessary info at booking time. If those fields already exist from a prior form fill, HubSpot can pre-populate them. All data goes into the contact record.
  
  
• Email Reminders & Sequences: HubSpot can send automated confirmation and reminder emails for meetings. Also, because the contact is in CRM, a sales rep could enroll that person in a HubSpot Sequence (sales cadence) or send them content from HubSpot marketing emails leading up to the call. Everything is centralized, which is a big plus.
  
  
• One-Click Booking from Emails: HubSpot provides a feature in their sales email tool where you can insert available times into an email (similar to what Calendly’s Chrome extension or Chili Piper’s Instant Booker does). The recipient can click a time and it instantly books. This is convenient for reps doing manual outreach while using HubSpot’s email client or Outlook plugin.
  

Pricing: The Meetings tool is included with any HubSpot subscription:

• It’s free to use if you’re on HubSpot’s free CRM or any paid plan. (The only limitation: with free HubSpot you can create one scheduling link per user. With paid Sales Hub Starter or above, you can create multiple different meeting link types per user.)
  
  
• Sales Hub Starter (around $50/month for 2 users) or Professional (starting ~$500/month for 5 users) obviously costs more, but those packages bring a lot more than just Meetings – they include email sequences, notifications, etc. The key point is: if you already are paying for HubSpot, you don’t pay extra for the scheduling feature.
  

So effectively, if you’re a HubSpot user, you might consider using it instead of paying separately for Calendly or others, unless you need capabilities HubSpot doesn’t have.

Why HubSpot Meetings: For teams deeply invested in HubSpot, using the built-in scheduler can simplify your stack and save money. It ensures 100% adoption of logging meetings in CRM (because it happens automatically). Also, the integration with HubSpot’s sales and marketing tools is a big advantage – e.g., you can automatically trigger a follow-up email workflow or scoring model when a meeting is booked, since HubSpot knows about it.

In terms of feature depth, HubSpot Meetings covers most basic needs (scheduling link, round-robin, embed, CRM sync). It may not have as many bells and whistles as a dedicated tool – for instance, it doesn’t have as advanced routing logic as Chili Piper or RevenueHero for qualification. It relies on what you can do with HubSpot workflows: you might simulate some qualification by using hidden fields on forms or follow-up actions (like if a meeting is booked but you find out later the lead is low quality, you’d manually cancel or handle via a workflow). There’s no dynamic qualification pre-booking in HubSpot Meetings itself beyond the fields you ask.

Additionally, the UI of the HubSpot scheduling page is decent but not as slick or standalone as Calendly’s. Some users find Calendly or others offer a nicer external-facing experience. However, HubSpot has been improving this tool gradually.

If you’re not on HubSpot CRM, this tool isn’t relevant (you wouldn’t go get HubSpot just for the scheduler). But if you are using HubSpot, it’s a strong contender and worth trying first since it’s already included. Many small businesses manage fine with just HubSpot’s scheduler to handle their demo bookings. As your volume grows, you might find certain limitations and then reevaluate alternatives.

(Related: We also reviewed top “Alternatives to HubSpot Meetings” if you find the built-in tool lacking in specific areas.)

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5. OnceHub (ScheduleOnce)

OnceHub (formerly known as ScheduleOnce) is a veteran in the scheduling software space known for its powerful and highly customizable scheduling platform. It has been around for over a decade, used often in enterprise and complex scheduling scenarios. OnceHub’s strength lies in the amount of control it gives you over the scheduling process – from custom booking forms, conditional routing, to multi-step scheduling workflows.

While not exclusively a sales tool, OnceHub offers modules for scheduling (appointments), routing, and even conversational scheduling (via chatbots). This makes it a flexible choice for various use cases, including inbound sales meetings, customer success calls, interviews, etc.

Notable Features:

• Advanced Booking Pages & Forms: OnceHub allows you to design booking pages with extensive customization. You can create different booking pages for different purposes (like a page for product demos, another for onboarding calls) each with their own settings and fields. You can gather a lot of info in the booking form – it supports custom fields, conditional questions, and even the ability for the user to choose a specific resource or service if applicable. This is great for lead qualification – you could ask multiple questions before confirming a meeting.
  
  
• Routing & Assignment Logic: OnceHub can do pooled availability and routing somewhat similar to how Chili Piper or HubSpot do, but with fine-grained control. For instance, you can set up routing forms that direct a lead to different booking pages depending on their answers. Or use “rules” to assign meetings to certain team members based on criteria (like if the lead’s country = USA, round-robin among Team A; if Europe, round-robin Team B). This was one of the first tools to offer such conditional scheduling workflows.
  
  
• Multi-Person and Panel Meetings: You can coordinate meetings that involve multiple team members or resources. OnceHub can check multiple peoples’ calendars for common free times (for example, scheduling a call that requires both a sales rep and a technical consultant together with the prospect). This is useful if your sales process often requires two reps on a call.
  
  
• Embed and Website Integration: You can embed OnceHub schedulers on your site or trigger them via a button. They also offer a feature where you can engage website visitors via a chatbot or form that leads into scheduling (they call this part of “Conversational Scheduling”). So a visitor might answer a couple of questions in a chat interface and then be offered available times to book, making it a guided scheduling experience.
  
  
• Follow-up and Workflows: OnceHub has capabilities like sending custom notifications, reminders, and follow-up messages. You can integrate with Zapier or use their API to trigger actions in other systems when a booking happens. It also supports payments (integrating with PayPal, Stripe, etc.) if you need to charge for meetings.
  
  
• Calendar & CRM Integration: It integrates with Google and Outlook calendars to prevent double-booking. It also can integrate with CRM systems like Salesforce via connector (though this might be on higher tier plans or require some setup). With Salesforce, for example, you could have meetings create events on lead/contact records.
  
  
• Analytics and Reports: OnceHub provides reports on your bookings, such as how many bookings each page is getting, conversion rates, etc. You can also export data or use their API to feed data to your BI tools.
  
  
• Security and Control: Being enterprise-focused, OnceHub offers things like role-based access (so you can have admins, managers, booking users with different permissions), and it’s GDPR compliant, etc.
  
  

One way to think of OnceHub is that it’s extremely feature-rich and configurable, but perhaps not as sleek in user interface as some newer tools. It’s like the “Swiss army knife” of scheduling – you can craft very specific scheduling workflows if you have the patience to configure it all.

Pricing: OnceHub has multiple plans, often structured by functionality:

• They have a Free or basic plan for individuals.
  
  
• Paid plans are typically named something like Schedule, Route, Engage, etc., with increasing capabilities. From available data, for example:
  
  
  • Schedule plan around $10-12/seat/month – covers core scheduling features (personal links, calendar sync, basic booking forms).
    
    
  • Route plan around $20-23/seat/month – adds advanced routing rules and assignment logic.
    
    
  • Engage plan around $45-47/seat/month – adds the chat engagement and possibly the full suite of features.
    
    
  • Enterprise – custom pricing for large orgs, likely with enhanced support and security options.
    

(These figures are gleaned from third-party sources (OnceHub: Reviews, Pricing & Free Demo - Software Finder - 2025) and may vary, but give a ballpark.) OnceHub’s pricing model is per user (per booked staff), and they did offer a free tier for a single user with limited features.

The thing to note is that if you need both scheduling and routing, you might need the higher plan. But you can also mix and match users on different plans in some cases. OnceHub’s pricing page on their website would have the latest details.

Why OnceHub: Teams that choose OnceHub usually do so for one of two reasons: flexibility or legacy use. Flexibility in the sense that OnceHub can handle scenarios that basic schedulers cannot – e.g., complex multi-step qualification flows, scheduling for multiple departments through one interface, or integration into a custom web experience. If you have very specific requirements and want to tailor every aspect, OnceHub likely can do it.

On the flip side, some companies have been using it for years (from the ScheduleOnce days) and it continues to serve them, albeit the UI might feel a bit dated compared to newcomers. It may not have the same “wow” factor in ease-of-use as, say, Calendly or SavvyCal for the end-user scheduling experience, but it gets the job done and then some.

In a sales context, OnceHub can absolutely be used to manage demo scheduling. For example, you could integrate it with your lead form to trigger a scheduling page with certain reps based on what product the lead is interested in, etc. It might require more setup by ops or IT, whereas tools like RevenueHero aim to make that simpler with a focused feature set.

If you’re not intimidated by complexity and want an all-in-one scheduling solution that you can configure heavily, OnceHub is a strong candidate. Just be mindful that overly complex workflows can sometimes confuse prospects – so balance the use of its power with keeping the booking process smooth.

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6. SavvyCal

SavvyCal is a newer entrant (launched around 2020) that has gained popularity as a user-friendly Calendly alternative with some unique twists. SavvyCal’s motto is to make scheduling “a collaborative effort” – meaning it tries to make the experience better for the person booking the meeting, not just the calendar owner. It does this with features like allowing invitees to overlay their own calendar when picking a time, easy re-scheduling, and personalization of links.

For sales reps and executives who want to appear considerate with their scheduling, SavvyCal offers a slick interface and some branding perks. It might not have heavy lead routing or qualification features built-in, but it shines in the scheduling link use case.

Notable Features:

• Calendar Overlay for Invitees: One standout feature – when someone clicks your SavvyCal link, they have the option to overlay their own calendar (if they use Google Calendar) on the scheduling page. This helps them easily see when both of you are free without switching back and forth. It’s a small touch that makes booking more convenient for the invitee.
  
  
• Ranked Availability & Preferences: You can indicate preferred time slots on your calendar (they’ll appear highlighted to the invitee) to gently nudge them to pick optimal times for you, without outright restricting to those times. For example, mark mornings as preferred – invitees will see them suggested. This subtle feature can help steer bookings to your ideal schedule while still offering flexibility.
  
  
• Multiple Meeting Durations: SavvyCal allows you to offer the invitee a choice of different durations for a meeting in one scheduling link. For instance, you could let them choose a 15, 30, or 45 minute slot depending on their needs – all from the same link. This is handy for sales where maybe a prospect can opt for a shorter intro call or a longer deep demo.
  
  
• Personalized Links: You can personalize the URL and page for each recipient (kind of like a mail merge for scheduling links). For example, you could send acme.savvycal.com/meet/jane-doe which greets Jane and perhaps pre-fills her email. It looks more thoughtful than a generic link.
  
  
• Easy Time Zone Swapping: The interface for time zone is very clear and easy to swap. Invitees can quickly toggle to see your availability in any zone. Good for global sales calls.
  
  
• Team Scheduling Modes: SavvyCal supports round-robin, collective (all parties must be free), and group events. While it started as individual-focused, it has team features now, so you could use it to distribute meetings among multiple sales reps similar to Calendly’s team functionality.
  
  
• Integration & Web Embed: It integrates with Google and Office 365 calendars, Zoom, Google Meet, Zapier, etc. to cover basic needs. You can embed SavvyCal on webpages or open it as a pop-up. It also supports Stripe for payments if you charge for meetings. For CRM, there isn’t a direct Salesforce or HubSpot integration yet, but you can use Zapier or API to send data to CRMs.
  
  
• Availability Management: You have fine control over availability (set your working hours, buffer times, how far into the future someone can book, etc.). And it has a feature to prevent calendar overloading – e.g., “no more than 3 meetings per day” or “at most 5 meetings per week”. This can protect your schedule from being overrun, which can be important for busy salespeople balancing many tasks.
  
  
• UI and Branding: The scheduling page is clean and minimal, with options for light/dark mode. You can add your avatar and a welcome message. SavvyCal’s design aesthetic appeals to those who found Calendly’s interface a bit utilitarian – it feels friendly and modern.
  

Pricing: SavvyCal’s plans (at the time of writing) are straightforward:

• Basic Plan: ~$12 per user/month (paid annually; $15 if monthly). This covers most features for individual use – unlimited links, calendar connections, etc.
  
  
• Premium Plan: ~$20 per user/month (annual; $24 monthly). This adds advanced features like custom domain (to host scheduling on your own domain), removing SavvyCal branding, team features (round-robin & collective events), and other power features like adding multiple calendars.
  
  
• They also have a limited Free tier that allows 1 calendar connection and a single active scheduling link – enough to test or use casually, but most sales pros would need Basic or above.
  

No platform fee or per-invitee cost; it’s just per user. They offer a generous trial and money-back guarantee.

Why SavvyCal: People choose SavvyCal for the smooth user experience and respectful scheduling approach. For sales, this can be part of your personal brand: you show prospects you value their time by making it easy to find a mutually workable slot (the calendar overlay is often mentioned by users as a game-changer). If you’ve ever had a prospect say “I hate those impersonal scheduling links,” SavvyCal tries to mitigate that sentiment by adding personal touches.

From a team perspective, SavvyCal can work, though it’s used mostly by smaller teams or individual sales reps and consultants. It’s not a full enterprise routing system. So, if your main need is simply to let prospects book meetings and you want it to be as pleasant as possible for them, SavvyCal is an excellent choice. It’s effectively an alternative to Calendly Pro with a few extra conveniences. However, if you require complex lead assignments or deep CRM automation, SavvyCal might fall short (at least, as of 2025 it hasn’t positioned itself for heavy “inbound pipeline routing” use-cases; it’s more about the scheduling interaction itself).

In summary, SavvyCal is scheduler software that both you and your prospects will love. Many in the tech community have switched to it for its polish. It can definitely be used for inbound sales scheduling – perhaps paired with manual vetting of leads. For instance, you might embed a SavvyCal link on your site for demo requests, and then manually reach out to any that schedule who don’t fit criteria (since it won’t automatically block them). Or you might only send your SavvyCal link to qualified leads. In less high-volume scenarios, that works fine.

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7. Cal.com (Open Source Scheduling)

Cal.com (pronounced “Cal dot com”) is an open-source scheduling platform that has been gaining traction for its flexibility and developer-friendly approach. “Everything customizable” is a theme – since it’s open source, companies can even self-host it and modify it to their needs. Cal.com aims to be the “open scheduling infrastructure” that can be integrated anywhere, with a commercial hosted offering for convenience.

For businesses that want full control or to embed scheduling deeply into their product or website, Cal.com is very attractive. It’s also privacy-friendly (you can own your data if self-hosted) and has no limits in the open-source edition. In terms of functionality, Cal.com covers the bases and is rapidly evolving – they’ve even added advanced features like routing forms and an AI scheduling assistant.

Notable Features:

• Open-Source & Self-Hosting: Cal.com’s code is open-source (available on GitHub). This means you can self-host it on your servers, customize the code, and not be tied to a vendor. This appeals to companies with strict data policies or those that want to avoid subscription costs long-term. The community contributes to improvements as well. If self-hosting isn’t your thing, Cal.com also offers a hosted cloud service (with free and paid tiers).
  
  
• Beautiful Booking Pages: Cal.com provides a clean, modern interface for booking. It’s quite minimalist like SavvyCal/Calendly. You can use a custom domain even on free (self-hosted) setups, so the scheduling page can be on your own URL (e.g., meetings.yourcompany.com).
  
  
• Multiple Event Types and Teams: You can create multiple event types (just like Calendly). You can also set up teams and have round-robin or collective events for group scheduling. Cal.com has features for one-on-one, group events (multiple invitees for webinars, etc.), and panel meetings (multiple hosts need to be available, like an interviewer panel).
  
  
• Routing Forms: Recently, Cal.com introduced Routing Forms (in their Teams & Enterprise tiers) (Cal.com Pricing) . This allows asking questions before booking and routing people to different calendars or outcomes depending on responses, similar to Calendly’s routing and somewhat like Chili Piper’s qualification (though perhaps not as advanced as Chili’s multi-factor routing). For example, you could have a single entry point: “Schedule a call,” which first asks “Are you an existing customer or new prospect?” and then route to either the customer success team’s calendar or the sales team’s calendar accordingly.
  
  
• Calendar and App Integrations: Cal.com integrates with Google, Outlook, iCloud calendars, and conferencing tools like Zoom, Google Meet. It has webhooks and API for further integration. There’s also a growing set of plugins (called “Cal.com Apps”) that add functionality – e.g., payment collection, CRM integrations (they’ve announced or built apps for HubSpot, Salesforce in some capacity, likely improving over time), and even language translation for international booking pages.
  
  
• AI Assistant (Beta): Cal.com has been experimenting with AI for scheduling. They have something called “Cal AI” which can, for instance, help propose meeting times via natural language or optimize schedules. This is a newer area, but being open source, people have even integrated GPT-3 into Cal.com to create a conversational scheduling experience.
  
  
• Developer Friendly (Embeds & SDK): You can embed Cal.com components in your own website or even within your SaaS product if you want to offer scheduling to your users. Because it’s open source, some companies fork it and deeply embed scheduling flows into their apps – essentially white-labeling it. There are SDKs and a well-documented API for developers. So if you have developers at hand, the sky’s the limit in terms of customizing scheduling experiences.
  
  
• Security & Compliance: The enterprise version touts SOC2, HIPAA, etc., compliance (if using their hosted). If self-hosted, compliance is on you, but you have the advantage of data control. They also support SSO and advanced features for org management in paid plans.
  

Pricing: Cal.com’s model:

• Free: The open-source edition is free for unlimited users and bookings if self-hosted. They also offer a free cloud tier for 1 user which includes unlimited bookings and event types, which is generous (no per-use fee).
  
  
• Teams (Hosted): Starts at $15 per user/month (billed annually). This includes team features like round-robin, removing Cal.com branding, routing forms, etc. Essentially, it unlocks collaboration and advanced scheduling for organizations.
  
  
• Organizations: ~$37 per user/month for larger org features (this tier adds things like sub-teams, advanced routing, SSO, whitelabeling, audit logs, etc., for bigger companies).
  
  
• Enterprise: custom pricing.
  

Compared to others, Cal.com’s paid tiers are in line with Calendly’s pricing. But the huge differentiator is the free open-source route – if you have the infrastructure to host it, you can support a big team’s scheduling without a per-user fee, which is very appealing to some (though you’ll invest in setup and maintenance instead).

Why Cal.com: Cal.com is ideal for those who want ultimate flexibility and ownership. If your company is very tech-savvy or you have specific UI needs, Cal.com can be molded. For instance, if you want to integrate scheduling into your product (say you run a marketplace and want to build a custom meeting booking between users), Cal.com could be embedded behind the scenes. Or if you simply want to avoid being dependent on a SaaS vendor for a mission-critical scheduling system, using an open source gives peace of mind.

From a sales perspective, Cal.com provides most of the features you’d need to run an inbound scheduling system: booking links, team distribution, routing forms for basic lead qualification, etc. It might require a bit more tinkering to set up those routing rules or CRM integrations compared to an out-of-box solution like RevenueHero, but it can likely achieve similar outcomes with effort. The advantage is you could potentially integrate Cal.com directly with your database or custom lead scoring system since you have access to everything.

One potential downside is that because Cal.com is evolving fast, some features may still be catching up to the polish of incumbents. Support is community-driven unless you’re enterprise. So if you prefer a plug-and-play with guaranteed support, a managed service might feel safer. But many startups and even larger companies are trying Cal.com due to its no-lock-in philosophy.

In summary, Cal.com is a powerful option in 2025, especially if you believe scheduling infrastructure should be a commodity (why pay per user forever when you can own it?). For a sales team that has strong dev/ops support, it could be a perfect fit that you can integrate deeply and even achieve advanced automation. If you lack technical resources, you might stick to the hosted plans or simpler tools.

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8. Acuity Scheduling (Squarespace Scheduling)

Acuity Scheduling is a long-standing online appointment scheduling software that was acquired by Squarespace a few years ago. Now sometimes branded as “Squarespace Scheduling,” it continues to serve small and medium businesses for all sorts of scheduling needs – from sales meetings to yoga classes. Acuity is known for its robust features around appointment booking, intake forms, and integrations, and it’s quite popular among consultants, agencies, and service businesses.

For B2B sales teams, Acuity can be used to schedule meetings and demos, though it’s traditionally more popular in contexts like scheduling for individuals or small teams that might also need to accept payments or handle client appointments. It’s very reliable and feature-rich, but in the enterprise sales space it’s less talked about compared to the likes of Calendly or Chili Piper. Still, it’s a strong, mature product worth considering.

Notable Features:

• Comprehensive Scheduling Pages: You can create booking pages for different types of appointments, with customizable URLs. Clients (or prospects) can navigate to your Acuity page and book one of several appointment types you offer. You can embed these on your site as well.
  
  
• Custom Intake Forms: Acuity really shines in allowing you to set up custom forms that people fill out when scheduling. You can ask multiple questions, have checkboxes, etc. This is perfect for gathering lead info or tailoring the meeting. For example, you might ask “What product are you interested in?” or “How did you hear about us?” as part of scheduling. This info comes to you in the appointment details. (It doesn’t automatically route or qualify, but at least you capture data to manually prioritize.)
  
  
• Calendar & Payment Integrations: It syncs with Google, Outlook, iCloud calendars, and can prevent double-bookings across multiple calendars. Acuity also has built-in payment integration with Stripe, PayPal, or Square, allowing you to require payment upon booking (commonly used by consultants or coaches). If your sales involve paid consultations or deposit to schedule, this is very handy.
  
  
• Multiple Time Zone Handling: It automatically detects the client’s time zone and shows times in their zone. It also lets you set different availability windows for different appointment types or days.
  
  
• Group Classes/Events: You can set up events that allow multiple people to book into the same time slot (like a webinar or group demo session), with a cap on attendees.
  
  
• Reminders & Follow-ups: Acuity can send automatic email and/or SMS reminders to reduce no-shows. You can customize these messages. You can also send follow-up messages or have clients fill out follow-up forms after meetings.
  
  
• Schedule Coordination & Staff Management: If you have multiple staff (sales reps, etc.), you can either have them each with their own calendars or have a pooled calendar. Acuity supports round-robin assignments to some extent by listing availability for multiple team members (though it’s often used in a way where a client picks a specific staff’s calendar or the system picks one automatically if you set it that way).
  
  
• Client self-service: People can reschedule or cancel using links from their confirmation, which updates your calendar. It’s all automated so you don’t have to manage changes manually.
  
  
• Integration and API: Acuity integrates with CRM and marketing tools indirectly via Zapier. For example, you can create a Zap to add new Acuity appointments to HubSpot or Salesforce as activities or create contacts. It also has an API if direct integration is needed.
  
  
• White-labeling: On higher plans, you can remove Acuity branding and even integrate it under your own domain for a seamless look.
  
  
• Security & Admin: You can set admin controls, and now that it’s part of Squarespace, it benefits from that ecosystem’s stability and support.
  

Pricing: Acuity’s pricing (as of latest info) typically has tiers:

• Emerging: ~$16/month (when paid annually) – 1 user, basic features.
  
  
• Growing: ~$27/month – up to 6 users/calendars, adds text reminders, Google Analytics integration, remove branding, etc.
  
  
• Powerhouse: ~$49/month – up to 36 users, can use custom API & CSS, multiple time zones, custom domain, etc.
  

They offer a 7-day free trial. The pricing isn’t per user exactly; it’s tiered by number of calendars (staff or locations) you manage. For example, the $49 “Powerhouse” plan covers a fairly large team of 36 users which is quite cost-effective on a per-user basis. Even larger teams can contact for enterprise arrangements.

Compared to per-seat models, Acuity might be cheaper if you have a lot of users, since $49 for 36 users is almost just ~$1.36 per user/month which is very low. However, those users all share one Acuity account and you as the admin manage it.

Why Acuity (Squarespace Scheduling): Acuity is a proven, reliable platform with a lot of functionality especially around customization of the booking process. If your sales scheduling requires detailed intake forms, maybe even taking deposits, and coordinating multiple calendars, Acuity can handle it. It’s often the choice of small businesses who value its Swiss-army-knife nature – you can schedule anything with it.

For a B2B SaaS sales team, the appeal would be the rich forms and perhaps cost. You could have, say, 5 sales reps on the $27 or $49 plan and not need to pay per seat as with Calendly. They all get their scheduling links, etc. If you also do customer training sessions or office hours, those can be managed in the same tool.

On the flip side, Acuity’s user interface for booking is slightly more utilitarian (it lists appointment types and times; it’s functional but not as simplified as Calendly). Also, it doesn’t intrinsically score or qualify leads aside from asking questions – you’d still manually decide if you want to keep or cancel a meeting with a poor-fit lead.

Another consideration: since being acquired by Squarespace, Acuity is fully integrated if you use Squarespace websites – great if your marketing site is on Squarespace (embed is super easy). If not, it still works standalone.

In summary, if you need a trusted scheduling workhorse that can be adapted to many scheduling scenarios (sales, support, training, etc.) and prefer a flat pricing model, Acuity is a strong candidate. It may be overkill if all you need is a simple link, but if you find other schedulers too limiting in what info they gather or how they handle different meeting types, give Acuity a look.

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9. Zoho Bookings

Zoho Bookings is Zoho’s take on scheduling software, part of the Zoho suite of business tools. It’s relatively newer (launched a few years ago) and is designed to compete with tools like Calendly, especially appealing to those already using Zoho CRM or Zoho Suite. For companies in the Zoho ecosystem (Zoho CRM, Zoho Mail, etc.), using Zoho Bookings can be very convenient due to native integrations and included pricing.

Zoho Bookings is aimed at appointment scheduling for services and sales, with features to manage multiple staff, locations, and integrations with Zoho apps.

Notable Features:

• Tight Zoho CRM Integration: Perhaps the biggest selling point for sales teams – Zoho Bookings can directly integrate with Zoho CRM. When a meeting is booked, you can have it create/update a lead or contact in Zoho CRM, log the event, etc. If you already track leads in Zoho, this keeps everything in one system.
  
  
• Calendar Sync: It syncs with Zoho Calendar (if you use Zoho’s calendar app) and also Google/Office 365. So even if you aren’t fully on Zoho for calendar, you can use your Google Calendar with it.
  
  
• Multiple Workspaces & Team Scheduling: You can create separate workspaces (departments/teams) each with their own booking page, staff, and schedules. Within a workspace, you can have multiple team members and define services or meeting types that each person offers. Round-robin assignment is supported – for instance, an inbound demo request can be assigned to any available sales rep in the “Sales” workspace.
  
  
• Customizable Booking Page: You can design the booking page with your logo, choose themes, and decide what information to collect. The booking form can have custom fields and you can map those fields to Zoho CRM properties if integrated. It supports adding things like CAPTCHA, terms & conditions, etc., which is useful for public booking links.
  
  
• Automated Notifications: Email (and SMS, depending on plan) notifications and reminders are built-in. Both staff and the client get confirmations. You can customize the content of these emails to some extent.
  
  
• Integration with Zoho Meeting/Zoom: If you want to automatically include an online meeting link, Zoho Bookings integrates with Zoho’s own conferencing tool (Zoho Meeting) or can integrate with Zoom. That way, each scheduled meeting automatically has a virtual meeting room linked, similar to others.
  
  
• Payment Acceptance: Through Zoho’s integration with payment gateways (like Stripe, PayPal, etc.), you can charge for bookings if needed, directly on the scheduling page.
  
  
• Mobile App: Zoho Bookings offers a mobile app for staff to manage their appointments on the go (check schedule, mark time off, etc.).
  
  
• APIs and Webhooks: For tech integration, Zoho provides API and webhooks so you can connect Bookings with other systems (if not using Zoho CRM, you could still push data elsewhere).
  
  
• Resource Booking: If meetings require reserving a resource (like a meeting room or equipment), Zoho Bookings can factor that in too, ensuring no double booking of that resource.
  
  

Pricing: Zoho Bookings is known for having a generous free plan:

• Free Plan: 1 user, and limited to 1 workspace. Good for a single person who just wants a basic scheduling link.
  
  
• Basic Plan: ~$8/user/month (when billed annually; or $10 monthly). This includes unlimited bookings, integration with Zoho apps, up to 3 workspaces, and allows adding one additional staff (so 2 users total). It might also allow one SMS notification credit per booking.
  
  
• Premium Plan: ~$12/user/month (annual; or around $15 monthly). This allows multiple staff (more than 2), multiple workspaces, SMS notifications, custom domain usage, and other advanced features. Essentially needed if you have a team of several people scheduling.
  
  
• If you have Zoho One (the all-app bundle) or certain Zoho CRM editions, Zoho Bookings might even be included at no extra cost.
  
  

Zoho’s pricing is generally quite competitive. For a team of 5, Premium would be about $60/month total which is on par or less than competitors. And if you already pay for Zoho One, you’re not paying extra per user for Bookings.

Why Zoho Bookings: The simple answer: if you run on Zoho, it makes a lot of sense. It will feel cohesive with your other Zoho apps. For example, you can embed booking links in Zoho CRM emails easily, or use Zoho Flow (their automation tool) to trigger workflows on bookings.

Even outside Zoho usage, it’s a capable scheduler that covers all fundamentals and is attractively priced. It supports multiple languages, time zones, and such, making it viable globally.

Compared to Calendly or others, Zoho Bookings might not have quite as polished a UI, but it’s been improving. It’s certainly not as specialized as Chili Piper or RevenueHero for complex lead qualification. It doesn’t do things like check CRM owner and route accordingly out-of-the-box (unless you perhaps do a workaround by splitting into different booking links per account owner – not scalable). But for straightforward round-robin or appointment scheduling, it works well.

One cool aspect: If you also use Zoho SalesIQ (live chat tool), Zoho Bookings can integrate to allow scheduling through chat – so a website visitor chatting can directly book a meeting via the same interface.

In summary, Zoho Bookings is great value and sufficient for many scheduling needs. A sales team that uses Zoho CRM would benefit from the native integration and low cost. Just remember, with Zoho, you’re somewhat committing to their suite. If you already have that commitment, Bookings is a no-brainer to try before considering third-party alternatives.

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10. Microsoft Bookings

Microsoft Bookings is an appointment scheduling tool included in many Office 365 (Microsoft 365) business plans. It’s Microsoft’s equivalent to Calendly, geared initially toward small businesses for booking with external customers, but it can be used for internal and sales scheduling as well. If your organization uses the Microsoft ecosystem (Outlook/Exchange for calendars, Teams for meetings), Bookings might be readily available to you at no extra cost.

Microsoft Bookings has evolved to allow a similar experience to other schedulers: a web-based booking page where people can choose services or meeting types and schedule with your team.

Notable Features:

• Seamless with Outlook/Teams: Because it’s Microsoft, Bookings naturally integrates with Outlook calendars for availability and with Microsoft Teams or Skype for Business for adding online meeting links. When a booking is made, it puts it on your Outlook calendar and can automatically generate a Teams meeting link in the calendar invite.
  
  
• Multiple Staff and Services: You can set up a booking calendar that includes multiple staff (users) and different event types (called “Services”). For instance, you might have a service called “30-min Consultation” and assign certain staff to it. Customers (or prospects) going to the booking page can either let the system auto-assign a staff member (essentially round-robin or next available) or sometimes choose a specific person if you allow that.
  
  
• Custom Booking Page: You can customize the booking page with your company logo, color, and information. You can also embed it on your website or share a direct link. The page can be locked down to only allow people with certain emails (e.g., internal use only) or open to the public.
  
  
• Form Questions: You can ask custom questions on the booking form, though the interface is basic. Typically name, email are required, and you can add a few custom fields (like phone, notes, etc.). Not extremely advanced logic, but enough for basic info gathering.
  
  
• Notifications: Bookings will send out email confirmations to the person who booked and to the staff member. It can also send reminder emails prior to the meeting. As it’s in Outlook, all those notifications can be managed through your normal Outlook as well.
  
  
• Admin and App Access: There’s a web app (through the Office 365 portal) and also a mobile app for Bookings, where you can manage your calendar, manually create bookings, or modify things. If you have receptionists or coordinators, they can use the interface to schedule on behalf of someone too.
  
  
• Office 365 Integration: It’s part of the Office suite, so it integrates with your company’s directory. You can easily add any employee as a staff and it ties into their Office 365 account (for calendar and for sending them invites). It also logs the bookings on the Bookings calendar (a special kind of calendar).
  
  
• Free/Busy for Multiple: If multiple staff are assigned to a service and a client picks a time, Bookings will only confirm if someone is free then. It doesn’t do a suggestion overlay like SavvyCal’s calendar overlay, but it checks internally to not double-book a staff. There is also a functionality where a service can require multiple staff (say a meeting needs 2 specific people together) – but that gets complicated and is usually for things like requiring a teacher and an assistant in a class.
  
  
• No Extra Cost (for many): If you have Microsoft 365 Business Standard or higher, or certain Office subscriptions, Bookings is included. That means you might not need to pay for another scheduler if this meets your needs.
  
  

Pricing: As mentioned, it’s included in many Office 365 plans. For example, Microsoft 365 Business Premium, Business Standard, E3, E5, etc., all come with Bookings. The standalone pricing isn’t really a thing; you get it when you subscribe to Office. Microsoft did at one point allow some enterprise customers to buy it as an add-on, but generally if you’re using Microsoft for email and Office, you probably have it.

For someone not in Microsoft’s ecosystem, they wouldn’t likely choose Bookings since it requires an Office 365 environment to run.

Why Microsoft Bookings: If you already pay for Microsoft 365, Bookings is essentially free and convenient. It keeps everything internal (data stays in your tenant). For a sales team that lives in Outlook and uses Teams for calls, it’s a natural extension. They schedule a meeting through Bookings and the invite automatically is a Teams call on their Outlook calendar – minimal fuss.

However, Microsoft Bookings sometimes gets criticism for not having the slickest interface or for being a bit clunky to set up. It’s improved, but user experience is more utilitarian. It’s great for basic appointment booking and is heavily used in education, government, and by small businesses that want a quick scheduling page without adding new vendors.

In a sales scenario, you could set up a “Bookings” page for your sales team where inbound prospects schedule demos. It will do round-robin (if set to auto-assign staff) and send out invites. You’d likely have someone administratively monitor it. What it won’t do is complex lead qualification – that would be up to you, maybe by adding a question “How many employees do you have?” and then manually deciding later if the meeting should proceed.

One neat plus: Because it’s integrated with Office, if someone emails back to the invite or wants to reschedule, your team can manage that right from Outlook. Also, since it’s internal, your IT and compliance teams might prefer using it over an external tool due to data control.

To summarize, Microsoft Bookings is an accessible starting point for scheduling automation if you have Office 365. It covers the essentials at no marginal cost. As needs grow, some businesses eventually migrate to more specialized solutions for more flexibility or better external user experience. But if you desire no-frills scheduling with enterprise security, Bookings is worth a try.

These 10 tools each have their strengths. The best choice depends on your organization’s context – your existing software stack, budget, volume of leads, and how much complexity you need in routing/qualification.

• If you prioritize a premium buyer experience, inbound conversion, security and sophisiticated routing above all, a tool like RevenueHero is tailored for that, offering a balance of power and ease (plus glowing reviews from teams that saw immediate pipeline lifts).
  
• If your needs are simple or you already pay for an ecosystem, Calendly, HubSpot Meetings, Zoho Bookings, or Microsoft Bookings might do the trick with minimal fuss.
  
  
• For those wanting extreme customization or open-source control, Cal.com or OnceHub give that flexibility.
  
• And if you want to impress prospects with how easy it is to book you, a user-centric tool like SavvyCal can be a delight.
  

The good news is many of these can be tried for free or low cost. It’s not uncommon for sales teams to start with one tool and evolve to another as their process matures. The key is to ensure whatever you choose, it reduces friction for your prospects and your team – bookings should go up, and time spent scheduling should go down.

To explore more about meeting scheduling and how it impacts revenue operations, check out our in-depth guide on Meeting Scheduling Automation (the “why” and strategy behind automating your demo bookings).

For direct comparisons, you might be interested in:

• Calendly vs RevenueHero – a detailed look at how our inbound scheduling solution differs from Calendly’s approach.
  
• Chili Piper vs RevenueHero – if you’re weighing Chili Piper against RevenueHero, see side-by-side features, costs, and customer opinions.
  

Each of those articles will give you deeper insight into picking the right tool for your specific needs.

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FAQ